Have back-ups for technically demanding exercises or find easier to implement alternatives. It is up to you but we need rules. This is true for any facilitation scenario but is especially true in remote settings where personal cues and body language are more difficult to receive and the technological tools can present some boundaries in communication. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long … Stormz is an application designed for professional facilitators and enables you to design and facilitate collective intelligence sessions to generate innovative ideas, choose the most promising ones, turn them into tangible solutions and make informed decisions. Finding a way to ensure everyone is heard and able to voice concerns while also keeping the process moving is good for everyone. Some people bristle at the idea of setting “Ground Rules” because it sounds too restrictive and punitive. We will be enrolling our youngest child as soon as she is old enough. James, I totally agree with you. Ground rules need to be defined considering project organization in detail. … You might not think “good audio quality” would be the first golden rule … benefits for companies moving to distributed workforces. SAMPLE GROUND RULES FOR TRAINING 1. This is where a facilitator shines – designing engaging processes and delivering workshops using techniques that help engage everyone in the room. Time wasted finding and sharing links in the meeting can be costly.It’s also worth noting that you need to be familiar with the tools you are using and take the time to have them all updated. By employing facilitation techniques and methods, the best facilitators help teams move towards their desired outcomes in a structured manner. If your exercise requires drawing or the use of pens and paper, be sure to communicate this ahead of the workshop. Do you have a suitable room booked for those team members, how will they be able to raise questions effectively and communicate with your remote participants? In those situations where you have some people collected together, having one facilitator looking after the remote participants and another looking after the live folks is a good strategy. However, any class can benefit from ground rules … Some basic tips for online etiquette include: learning to use the mute button when not speaking; locating to a quiet environment; ensure you are well lit so other attendees can see your face and that you are not backlit; paying attention to what’s going on in the room and not continuing to do other work or answer emails. Online Etiquette Guide | Madison Area Technical College. If the idea of working with your team to set “Rules… By keeping your notes, materials, links, and agenda all in one place, you can help ensure the smooth running of any online workshop or meeting. Establishing ground rules in a syllabus can act as a contract that can be referred to in instances where ground rules are being broken. Ground Rules for Learning in the Virtual Classroom Posted by InSync Training on Jun 16, 2020 12:30:00 PM Tweet; Everyday thousands of virtual classroom sessions take place – meetings, webinars, comprehensive training … An alignment meeting has different goals to a problem-solving workshop or design sprint, and while all these are achievable in a remote setting, achieving the desired outcomes may require different approaches or need to be adjustedFor example, a design sprint may require the use of more robust collaboration tools such as online whiteboards in order to be effective. Whether it’s your first time or you’re a pro, there is always value to testing the technology, tools, and set-ups of your online workshop ahead of running it. Here are just a few things you may have to facilitate online for your team as they work from home, co-working spaces or elsewhere. Zoom, for example, supports breakout sessions, or an alternative would be to told multiple small meeting rooms on your video conferencing software. Tallinn, Estonia 2. However, any class can benefit from ground rules that set expectations for … Here are the steps you should take to prepare for facilitating an online workshop or virtual meeting. Asynchronous communication and collaboration tools are key factors of any remote team, but there is enormous value in real-time workshops that are expertly facilitated. We pride ourselves in providing several opportunities for social interactions, but the difference is that most communication is via written text in an online environment. Copyright 2020. Exercises, games and methods are awesome though remember that what works in a live workshop may not work online. If you’ve recorded or transcribed the session, take this opportunity to share it too! In an educational setting (even online) however, keep it formal. The app also offers a great template library to conveniently find the right structure you need for your whiteboard and offers a free version that offers up to 3 boards for your team. Ground rules, or group norms, are used to set an agreed-upon level of behavior that will guide how the participants will interact with one another. If you read a great thought in your text, share it, but be sure you let your audience know where you saw it first. Speaking with colleagues over video conferencing software and being able to see each other in real-time is a hallmark of successful remote teams. Ground rules are very important when you teach, because they lay down the main rules for the lesson. A little bit of structure will get you DONE, fast ... Next Up: Our LIVE ONLINE facilitation training beginning August 17th, and more On-site facilitation training coming up in Nashville, Seattle, DC and more... Facilitation Training … Design a schedule with plenty of breaks and a mix of tasks that keep people fresh.Try to include opportunities to step away from the computer and move around. Many of our teachers are exceptionally funny too. Please follow the link to view other 1 Hour Training Bubble materials in the series. This is also great when it comes to diversity and inclusivity: an in-person meet-up in the North of England will simply not be as diverse as an online event that encourages participants from all over the world. Including a mix of different activities when facilitating remotely can also help keep an online group engaged and energized. Carefully design your webinar inline with your audience and purpose, choose the software that allows you to engage them in the right way and then use your facilitation skills to deliver the best possible session. Ground rules provide the meeting etiquette and will assist in the process by respecting … While it is easier to say hurtful or disrespectful things without standing face-to-face with someone, it is important to remember that your classmates and teachers are real people who are affected by the words you say and write. It is also easy to get lots of people together without issue. Running a remote workshop from a loud coffee shop isn’t a great idea, and so take the time to find the right location that has the environment, tools, and space you need to be effective when facilitating online. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Will your participants need access to shared files and materials, and how will those be distributed? Recognise the various steps of the Setting Ground Rules process; Develop a set of ground rules for your team/organisation; Please note – This is a full set of 1 Hour Training Bubble materials provided free to showcase the product range. Ground rules clarify expectations for behavior in the meeting. Here are some things you should do following a remote workshop or online meeting. Technical issues are likely to arise and though you shouldn’t allow your session to be dictated by these, it’s worth planning ahead for the occurrence of such issues.Send the technical requirements of the workshop or meeting to your participants well in advance. Will you want to include breakout sessions, record the session, or have robust text chat features? Some situations where you might use remote facilitation: As companies employ increasingly virtual teams or you find yourself suddenly working remotely, you may be asked to run meetings, workshops and much more of your traditional working practice online. 2. I work with my remote team and I must say these techniques really work! Miro is a great and easy way of creating an online workspace for your remote team. How should I prepare to facilitate remotely? Save time planning online meetings – it’s free! Fortunately, there are plenty of online tools to make your life easier when…, Have you heard of Design Thinking? It is almost a given that throughout the remote workshop, your participants will speak up and share things with the group, but think about how you would like them to do that. Once you have nailed down what you need to make your workshop a success, you can then find the right tools, locations and processes to do so. Remember that any tool should be used in service of the group and the requirements of the process you have designed – if the tool helps that process and the group achieve success, use it. “Netiquette” refers to rules of etiquette that apply to online communication. Remote working has revolutionized the workplace for people in many roles and industries. Having a co-facilitator in the room during hybrid meetings can also be useful when it comes to managing the group and keeping everyone engaged. Be sure to communicate your needs and expectations clearly. Just as you will choose the right exercises, format, and methodology for your group, you will also want to ensure you are using the right tools. Ground rules hold students accountable for their behavior. This means that they can contribute to the chat channel and ask questions, see necessary slides or material clearly and can mute themselves when necessary. We had such a great experience this summer with your online courses. Creating a great workshop plan and brushing up on your facilitation skills is vital for creating an online process that works. Studies show that remote workers are happier and more productive than their office working counterparts and the benefits for companies moving to distributed workforces are great too! Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. Any working situation holds the possibility for curveballs to occur and in extraordinary circumstances or new working arrangements, it’s also important to be considerate and empathetic. Learn how to be a better remote facilitator and take advantage of the opportunities and inclusivity that the online workshop space enables. We especially do not have the time, as we did in the past, to come up with an original set of ground rules or an ‘event etiquette’ for each separate training course. Put together a round-up document or email and share it with the group. For people with young families, disabilities or who live in remote parts of the world, remote workshops enable access to things they might otherwise be excluded from,In online workshops or remote meetings, people who would otherwise not be able to attend a physical event can get involved. Emoticons and smileys can be helpful when conveying humor or sarcasm so that it is read correctly. 1. Just as organizations are recognizing the value of remote teams and a distributed workforce, so too are they waking up to the benefits of online workshops and remote meetings. The cost of flying large teams out for live meetings or bringing together people across time zones can be high, and using online tools to hold meetings or workshops can make this process easier and cost-effective. Be respectful. On a related note, it’s also vital that you take into account the timezone your participants are located in and find the right time to hold the remote workshop. This is where meeting ground rules come in to play. One of the best ways you can ensure your audio conference or conference call is a success is to provide an upfront contract, of sorts, to the attendees. Tend to clarify expected behaviors, processes and timeframes, remember that the message you intend convey. Advantage of the bread and butter of many workshops and online meetings – it ’ s happening right.... 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